Privacy Policy

Last updated: October 20, 2026

This Privacy Policy explains how Grounded Studio 555 collects and uses personal information when you subscribe to the newsletter, request a free resource or get in touch.

1. Data Controller

Sofia Ljungqvist
Operating as Grounded Studio 555
Finland

Email: Groundedstudio555@gmail.com

Sofia Ljungqvist is the data controller responsible for the personal information described in this policy.

2. What Information We Collect

Newsletter subscriptions and free resources

When you subscribe or request a resource, we collect your email address and any additional information you choose to provide. We may also retain records of your subscription and consent.

Contact forms and email

When you contact us, we collect your name, email address and the contents of your message, including any information or attachments you choose to send.

Please avoid including sensitive personal information, such as detailed health information, in your message.

3. How We Use Your Information

We use your information to:

• Deliver free resources you request.
• Send newsletters, reflections, updates and information about products or offers when you have subscribed.
• Respond to questions and messages.
• Discuss collaboration enquiries.
• Manage subscriptions and privacy requests.

Sending a message through the contact form does not subscribe you to the newsletter.

4. Legal Basis for Processing

Newsletter subscriptions

Newsletter marketing is based on your consent under Article 6(1)(a) of the General Data Protection Regulation (GDPR).

You can withdraw your consent at any time by clicking the unsubscribe link in our emails or contacting us. Withdrawing consent does not affect the lawfulness of processing carried out before withdrawal.

Requested resources and general enquiries

Processing necessary to deliver a resource you request or respond to a general enquiry is based on legitimate interests under Article 6(1)(f) GDPR.

These interests are providing requested information, responding to correspondence and managing Grounded Studio 555’s activities, while respecting your rights and reasonable expectations.

Contract-related enquiries

Where your enquiry concerns entering into a contract with us, processing necessary to take steps at your request before entering into that contract is based on Article 6(1)(b) GDPR.

5. Service Providers and Access to Information

We use MailerLite to operate the website and contact form, manage newsletter subscriptions, and send newsletters and requested resources.

Contact form messages are delivered to Groundedstudio555@gmail.com. Gmail, provided by Google, is used to receive, store and respond to correspondence.

These services process the personal information needed to provide their respective functions, such as your name, email address and message content.

Information may also be disclosed where required by law or where necessary to establish, exercise or defend legal claims.

We do not sell your personal information.

6. International Data Transfers

MailerLite stores service data in the European Union. However, use of MailerLite and Google may involve processing or access to personal information outside the European Economic Area, including in the United States.

Depending on the transfer, these providers rely on applicable European Commission adequacy decisions, including the EU–U.S. Data Privacy Framework for participating organisations, or European Commission-approved Standard Contractual Clauses.

Further information about the applicable transfer arrangements and safeguards is available here:

• MailerLite’s data protection information
• MailerLite’s Data Processing Addendum
• Google’s data transfer frameworks

You can also contact Groundedstudio555@gmail.com for further information about transfers involving your personal information.

7. How Long We Keep Your Information

Newsletter information

Information needed to send newsletters is kept while your subscription remains active.

After you unsubscribe, a limited record may be retained where necessary to respect your opt-out, demonstrate consent or meet legal obligations.

Resource requests and correspondence

Information is kept for as long as reasonably necessary to deliver the requested resource, respond to your enquiry and complete any related follow-up.

When deciding whether continued retention is necessary, we consider whether the matter is still open, whether there is an ongoing relationship and whether the information is needed for a legal obligation or legal claim.

Information is deleted when it is no longer needed.

8. Your Rights

Depending on the circumstances and applicable GDPR requirements, you have the right to:

• Request access to your personal information.
• Ask for inaccurate or incomplete information to be corrected.
• Request deletion of your information.
• Request restriction of processing.
• Object to processing based on legitimate interests.
• Receive information you have provided in a portable format where the right to data portability applies.
• Withdraw consent at any time where processing is based on consent.

You can object to the use of your personal information for direct marketing at any time.

To exercise your rights, email Groundedstudio555@gmail.com. We may need to verify your identity before responding. Requests are generally answered within one month, subject to the extensions allowed by GDPR.

You may also lodge a complaint with a data protection authority. In Finland, this is the Office of the Data Protection Ombudsman.

9. Providing Your Information

Subscribing to the newsletter and contacting us are voluntary.

An email address is needed to deliver emailed resources, send newsletters or reply to your message. Without the necessary contact details, we may be unable to fulfil your request.

10. Data Security

We take appropriate technical and organisational measures to protect personal information against unauthorised access, loss, alteration and disclosure.

11. Changes to This Policy

This policy may be updated when the website, services or handling of personal information changes.

The latest version will be published on this page with an updated date. Where required, significant changes will also be communicated directly.

12. Contact

For questions about this policy or your personal information, please contact:

Sofia Ljungqvist
Operating as Grounded Studio 555
Email: Groundedstudio555@gmail.com